Executive Assistant

Borealis Data Center is seeking a structured, highly organized Executive Assistant with strong communication skills and a proactive mindset. The Executive Assistant plays a key role in ensuring the smooth and efficient operation of Borealis Data Center’s leadership team. This is a highly visible position, working closely with the CEO and the executive team, supporting both strategic and operational, day-to-day activities.

This role is about making sure things actually get done. You will support the CEO by organizing priorities, driving follow-ups, and handling both operational and practical tasks. You will be trusted to keep things moving - across teams, topics, and levels of detail. No task is too small if it helps execution.

Key Responsibilities

Execution & Follow-Through

• Track key items across meetings, projects, and initiatives, maintaining a clear view of what is on track, at risk, or stuck.
• Follow up with stakeholders to ensure deadlines are met and commitments delivered
• Flag issues early, remove blockers where possible, and push for resolution
• Prepare and format emails, presentations, and internal materials
• Ensure meetings translate into clear actions that are owned and completed
• Maintain structured trackers, documentation, and systems to support visibility and execution

CEO & Leadership Support

• Manage CEO‘s calendar, scheduling, and priorities, acting as gatekeeper for time and focus
• Prepare agendas for select meetings, briefs, and materials to ensure meetings are purposeful and result in actions
• Capture decisions, key points, and next steps, and ensure follow-through
• Support CEO‘s prioritization and help maintain clarity on what matters most

Coordination & Operations

• Act as a central coordination point across executives,teams, and other stakeholders, ensuring alignment and information flow
• Follow up with executive management and team leads on deliverables
• Support cross-functional initiatives and help keep projects moving forward
• Plan and coordinate travel, itineraries, events, and vendors, ensuring all practical details are covered
• Take ownership of operational and ad hoc tasks quickly and without friction

What Good Looks Like

• Few loose ends or missed follow-ups
• Clear visibility on priorities and status
• Meetings result in actions that get completed
• The CEO spends less time chasing and more time deciding
• Things run smoothly without constant oversight

Qualification and Experience

• 3+ years experience in a fast-paced, structured environment
• Experience in an executive assistant or similar role is beneficial
• Strong organization and attention to detail
• Reliable and consistent - delivers on commitments
• Clear and professional communicator (written and verbal)
• Comfortable working with senior stakeholders and pushing when needed
• Able to handle both structured work and ad hoc tasks
• Bachelor’s degree in a relevant field is an advantage

What’s in it for you

• A central role supporting executive leadership and decision-making
• Exposure to all parts of the organization and cross-functional collaboration
• Opportunity to shape structure, processes, and executive workflows
• A collaborative and professional work environment with opportunities for development
• A competitive package reflecting the scope and impact of the role
• A supportive and social culture - our staff association organizes wellness activities, happy hours, and gatherings throughout the year, while also helping shape company-wide events and celebrations
• A flexible and growth-oriented environment - we provide a flexible work setup and actively encourage continuous learning and professional growth

At Borealis Data Center, we place a strong emphasis on diversity and inclusion in the workplace, and therefore we encourage everyone, regardless of gender or background, to apply.

The application deadline is May 21, 2026.

For more information, please contact Birna Dís Bergsdóttir, HR Coordinator, [email protected]

We will review applications on a continuous basis.